The board wants it fixed by Tuesday.

One QR sign at the gate.A full access control platform behind it.

GateMonitor replaces broken callboxes with phone-verified access control — QR access, AI detection, or automatic plate recognition — with three progressive packages: QR-initiated, caller-ID-checked, audit-logged. Residents invite their own guests. Every entry is logged. You stop being the person who answers “is the gate working?” at 10pm.

  • No installer truck roll
  • Keep your existing relay
  • Live the same week
  • Audit-ready CSV export

Live approvals

2 awaiting your review

(555) 214-8092

Main Gate · Maplewood · 2 min ago

Unit 214 — Jane Carter

Approve & open
Deny

(555) 781-3322

Clubhouse · Maplewood · 18 min ago

Unknown caller

Approve & open
Deny
120+
Gates protected
2.3M+
Access events logged
~9 hrs
Manager time saved / month

A tour of your admin dashboard

Not a mock. This is the software you’ll actually use.

Real screens, real data patterns, real workflows. Everything below is already running in production today.

Feature 01 · Gates

One dashboard for every gate in your community.

See every access point in one glance. Each card shows status, today’s events, and how many residents are authorized. Click any gate to drill into its settings, bound QR signs, and real-time access log.

  • Live status for Front, Pool, Main, service, etc.
  • Per-gate event counters & last-entry timestamps
  • Independent settings per gate (schedule, delay, relay)
app.gatemonitor.com/admin/gates
Gates list view showing Front Gate, Pool Gate, and Main Gate access points with status and activity counters
app.gatemonitor.com/admin/users/new
Invite a Resident modal with fields for email, phone, unit number, and role

Feature 02 · Residents

Invite a resident in under a minute.

Fill three fields. They get a pre-written welcome text. Their phone now opens the gate. When they move out, you hit Deactivate once — their number, their delivery codes, and any guest passes they sent stop working at every gate, immediately.

  • Bulk CSV import from your current authorized-numbers list
  • Role-scoped permissions (resident, manager, admin)
  • One-click deactivate — every gate, instantly

Feature 03 · PIN codes & QR passes

Time-boxed codes for vendors, contractors, and guests.

Create a single-use PIN for a plumber, a 30-day code for a dog-walker, or a Tuesday-only 8am–5pm pattern for the lawn service. Every code is tied to a person, logged on use, and revocable from this page.

  • One-time, time-bounded, or recurring schedules
  • Residents can issue their own guest codes (auto-scoped)
  • Every redemption appears in the audit log
app.gatemonitor.com/admin/pins
PIN Codes table listing active access codes with their owners, expiration, and permitted gates
app.gatemonitor.com/admin/logs
Access logs table showing who entered which gate, when, and what method they used

Feature 04 · Audit log

The answer when insurance asks “who got in at 2am?”

Every gate open is recorded: who, when, which gate, which method (resident phone, guest QR, vendor PIN, manual override). Filter by date, gate, or person. Export as CSV for board meetings and insurance reviews.

  • Filter by date range, gate, person, or access method
  • Instant CSV export for board & insurance reviews
  • Tamper-evident — entries are append-only

Plus the operational stuff

Everything else the board will ask about.

Settings hub with tiles for property details, billing, team members, notifications, and integrations

Settings hub

Everything in one place

Property details, billing, team members, notifications, integrations. Organized so you don’t need a trainer to find anything.

Equipment page listing hardware registered to the property

Equipment

Your hardware, registered

This page tracks what’s installed, its last heartbeat, and who programmed it — so a future manager isn’t starting from zero.

QR signs and mounting status showing signs bound to gates with tracking numbers

QR signs & mounting

Sign-to-gate binding and tracking

Each QR sign is bound to a specific gate before it ships. See tracking numbers, delivery status, and reprint when needed.

Property settings for an HOA showing community name, address, gates, and access policies

Property profile

Named for your community

Every resident-facing page, every welcome text, every sign uses your community name — not ours. Edit it here.

The kit you ship to the board

One QR sign per gate.Weatherproof, UV-protected, professional.

Three sign types — QR Entry, QR Mini, or QR Warning. Pick by gate type. Optional mounting accessories available. Ships pre-printed with the QR bound to the gate you choose.

Built to last
Three GateMonitor 'Scan to Enter' QR sign mount options side by side: straight stand, wall plate close-up, and gooseneck stand

Three mounts. One pre-printed kit.

Built like an outdoor sign should be.

Every kit ships pre-printed with the QR bound to the gate you choose — no setup hassle, no QR codes printed on receipt paper. Mounted right and weather sealed.

  • Weatherproof aluminumMarine-grade, won’t rust or warp.
  • UV-stable print10-year fade rating in direct sun.
  • Easy-bolt baseplateDrops onto a slab in under 10 minutes.
  • Pre-bound QREach sign maps to one gate. No mix-ups.
GateMonitor straight stand: tall steel post with a Scan to Enter aluminum sign mounted upright next to a residential driveway

Straight stand

GateMonitor wall plate sign close-up: aluminum Scan to Enter panel showing the QR code and instructions

Wall plate

GateMonitor gooseneck stand: angled steel post with a Scan to Enter sign tilted toward an arriving driver

Gooseneck stand

Upgrade anytime

Start with QR access.Add AI when you’re ready.

Every package shares the same platform, the same admin panels, the same resident experience. Upgrade from GateMonitor to SmartPath or SmartPath + LPR whenever your community is ready — zero downtime, no data loss, no re-installation.

  • GateMonitor: QR + PIN access ($199/mo)
  • SmartPath: + AI vehicle detection ($299/mo)
  • SmartPath + LPR: + auto plate open ($499/mo)
  • Cellular router included in every package
GateMonitor QR sign at an apartment community gate entrance

QR always works

Every package includes QR + phone-verified entry. Even with SmartPath or LPR, the QR code is always there as a backup.

SmartPath setup with GateVision S1 camera above a QR sign at a residential gate

AI-powered detection

SmartPath uses the GateVision S1™ camera to classify vehicles vs. pedestrians in real time and enforce lane rules.

SmartPath + LPR setup with GateVision S1 and GateVision P1 cameras at a gated entrance with vehicle approaching

Plates auto-open

SmartPath + LPR uses dual GateVision P1™ cameras to recognize registered plates and open the gate automatically.

Same audit log

Whether the gate opens via QR, PIN, AI detection, or plate recognition, every entry hits the same dashboard log.

Beyond gates

Every access point in your community,on the same platform.

The QR sign + phone-verified flow isn't gate-specific. It works with any access point that's driven by a relay — perimeter gates, building front doors, amenity rooms, garage doors, after-hours offices. One platform, one resident PWA, one audit log covers them all.

Apartment & condo front doors

Mag lock or electric strike, wired through a GateLink W1 or generic dry-contact relay. Visitors are phone-verified before the lobby releases. Residents get a real-time push when their guest arrives.

Mag lock · Electric strike · Mortise

Amenity rooms

Pool gates, fitness centers, package rooms, mailrooms, dog parks, bike rooms. Per-resident schedules let you allow pool access only during pool hours, gym 5am–11pm, etc.

Pool · Gym · Mailroom · Package · Dog park

Garage doors & parking

Commercial garage door operators with a relay input behave identically to a slide gate. Add resident license-plate-keyed allowlists or one-time passes for service vehicles.

Resident garage · Visitor parking · Service bays

After-hours office entry

Phone-verified PIN entry on a commercial door strike. Beats key fob theft, beats shared keypads, and every entry is logged with phone number and timestamp.

Office · Co-working · Leasing office

Storage & utility rooms

HOA storage units, electrical rooms, trash compactor enclosures — anywhere you currently hand out keys or punch codes. Issue a one-time PIN to a contractor and the access expires automatically.

Storage · Trash · Utility · Compactor

Vendor & contractor access

Lawn care, pool service, pest control, deliveries. One-time PINs with windowed expiry, audit-logged by phone. No more giving out the master gate code that ends up on a clipboard.

Lawn · Pool service · Pest · Vendor

A typical 50-unit building: 4–8 access points on one platform.

Front door, mailroom, package room, pool, gym, dog park, parking garage, after-hours leasing office. Residents see all of them in one PWA. You configure schedules and allowlists once.

Door hardware (mag locks, strikes) has fire-code wiring nuances — we always recommend a licensed locksmith or electrician for the physical install. Once the relay is in place, the rest is software.

Technology tiers

Start simple. Add intelligence when you’re ready.

Every community starts with the QR + phone-verified base. Two optional upgrades let you add AI detection and license plate auto-open — when the board is ready, not before.

Base Platform

Included with every property

QR sign at the gate, phone-verified visitor entry, guest passes, delivery links, full audit log, and the resident portal. This is the core product.

  • QR scan + phone-verified entry
  • Guest passes & delivery links
  • Real-time audit log + CSV export
  • Resident self-service portal

+ SmartPath™ AI

Add-on per entrance

One AI camera mounted high detects whether a vehicle or pedestrian is approaching. Vehicles route to the drive gate. Pedestrians route to the walk gate. No one walks through a vehicle lane.

  • Vehicle / pedestrian classification
  • Automatic traffic routing
  • Pedestrian safety enforcement
  • GateVision S1™ SmartPath camera included

+ License Plate Recognition

Add-on per entrance

Two low-mounted LPR cameras read front and rear plates. Plate matched to the allowlist? Gate opens automatically. Residents just drive through — no scan, no tap, no phone.

  • Dual cameras (front + rear)
  • 3–6 second detection-to-open
  • QR always there as backup
  • Dual GateVision P1™ LPR cameras included

SmartPath and LPR use commodity off-the-shelf cameras — no proprietary hardware, no vendor lock-in. Your installer can source them locally or we include them in the kit.

Sound familiar?

Five problems. One platform.

Every small HOA hits the same walls. Here’s how GateMonitor handles them.

📦

The Amazon driver can’t get in

Base

The problem

FedEx, UPS, and Amazon drivers mark your address ‘inaccessible’ after two failed callbox attempts. Packages pile up outside the gate. Residents blame the board.

How GateMonitor handles it

Residents generate a one-tap delivery link from their portal and text it to the driver. Driver taps the link at the gate, sees a branded pass, presses Open. Works once, auto-expires. Logged.

📢

It’s 10pm and the callbox is down

Base

The problem

Lightning strike, dead SIM, wiring corrosion — the callbox goes dark. The board leaves the gate open for 11 days waiting on a service truck. Insurance and residents lose confidence.

How GateMonitor handles it

GateMonitor’s QR sign is non-electronic — it never goes down. The GateLink W1 relay swaps in 15 minutes, not 11 days. Zero downtime.

🚶

A pedestrian walked through the vehicle lane

SmartPath

The problem

Someone on foot followed a car through the drive gate. It’s a liability issue — the board needs to prove they took steps to separate vehicle and pedestrian traffic.

How GateMonitor handles it

SmartPath™ AI camera detects pedestrians and keeps the drive gate closed. They’re redirected to the walk gate with its own QR sign. Vehicle and foot traffic stay separated. Event is logged.

🚗

Residents hate scanning to get into their own community

LPR

The problem

The board switched to QR-only entry and residents are complaining. ‘I live here — why do I have to pull out my phone every time?’

How GateMonitor handles it

Add LPR. Residents register their plates once. The camera reads them on approach and the gate opens automatically. No scan, no tap, no phone. The QR sign stays for visitors and backup.

🔑

Ex-residents still have gate access

Base

The problem

Gate remotes are cloned, PINs are shared, and the authorized number list hasn’t been cleaned since 2019. The board has no idea who can get in.

How GateMonitor handles it

One dashboard. Click Deactivate — their phone, their plates, every guest pass they ever sent stops working at every gate, immediately. The event is logged with who deactivated and when.

What you’re actually dealing with

The callbox is the problem. Not the gate.

Gate operators last 15+ years. Callboxes break every 18–36 months. You’re budgeting for a reliable gate operator and paying for the unreliable part glued to it.

Callbox repairs every 1–3 years

Weather, vandalism, SIM trouble, or just age. Every repair cycle is $1,500–$8,000 plus downtime.

After-hours complaints

Residents call you when the gate wobbles. You are the middleman between residents and a relay.

No real audit trail

Insurance asks who got in at 2am. The callbox has no log. You have no answer.

Stale authorized numbers

Ex-residents, ex-contractors, ex-babysitters all still have gate access 6 months later. Nobody deactivates.

Delivery failures

FedEx and UPS mark addresses inaccessible after two failed attempts. Packages dropped outside the gate, residents yell at the board.

Board meetings eat Tuesday nights

Every quarter the callbox is back on the agenda. You’re tired of defending the budget line.

Which plan fits you

Priced by community size, not by gimmick.

Pick the row that matches your community. We’ll confirm in the demo.

Community size

Small HOA, 1–2 gates

GateMonitor
From $199/mo
1 gate included + 1,000 tenants. Perfect for single-entry communities.

Mid-size HOA, 3–4 gates

GateMonitorMost picked
$198–$296/mo
$149 base + $49 per additional gate beyond 1.

Large community, 5–10 gates

GateMonitor
$346–$591/mo
Same simple math. No tier upgrade required.

10+ properties or 50+ gates

Enterprise
Custom
Volume pricing, SLA, dedicated support, white-label.

One-time QR sign: $35–$59 per sign, plus optional mounting accessories. Not a line-item surprise — itemized on your proposal.

Migration & onboarding

Live in 45 minutes of active time.

We handle the relay programming. You handle a 15-min call and a CSV upload.

Day 1

Step 1

Discovery call (15 min)

A real human walks through your current setup, relay model, and pain points. We send a 1-page summary your board can approve.

Day 1–3

Step 2

Relay mapping (async)

We ship your hardware kit — GateLink R1 router, GateLink W1 relay(s), and signage. Plug in, power up, and we configure remotely.

Day 3–5

Step 3

Signs arrive

QR signs ship 1–3 days. Gooseneck, wall plate, or peel-and-stick — your choice per gate.

Day 5

Step 4

Roster import (15 min)

Upload your current authorized-number CSV. Residents get a pre-written welcome text. They set up their guest-invite page in under a minute.

Day 7

Step 5

Live the same week

The new sign goes up next to the old callbox. Run both in parallel — the callbox stays as a fallback for as long as you want it.

Board-ready numbers

What will this save us?

Adjust the sliders to your community. Screenshot the result for your board packet.

What does your callbox really cost?

Most HOAs underestimate this by 3–4x. Adjust the sliders to match your community.

Cellular SMS / SIM

Twilio SMS to the existing cellular relay. The number you already pay each month.

2 gates
$3,200
$80 / mo
6 / mo

Assumes 2 callbox repair events per gate over 5 years and $7 of admin time per complaint. Your numbers may be higher if a gate has been replaced entirely.

Your 5-year outlook

Legacy callbox system
$24,920
GateMonitor (subscription + kit)
$16,375

Hardware: $1,495 · Includes SIM relay + QR sign

Projected 5-year savings
$8,545

Plus an estimated 288 complaints avoided.

Estimates only. Based on GateMonitor package at $199/mo base + $49/mo per gate beyond the 1 included. SmartPath and LPR packages will have higher subscription costs. Access points and extra tenants not included in estimate.

What your board & insurance will ask

Security & compliance you can quote.

SOC 2 Type II

Audit in progress. We’ll share the report the day it lands.

99.95% uptime SLA

On Enterprise plans. Managed from the relay, not the callbox.

Export your data anytime

CSV of every event, every user, every gate. You own it.

7-year log retention

Meets most HOA insurance and audit policies.

Role-scoped access

Residents, managers, and admins only see what they need to.

Questions the board will ask

The answers you can forward to the treasurer.

Plan on 30–45 minutes of active manager time. We meet by video, map your relay, generate signs per gate, and help you import your resident roster (CSV or from the current callbox). Most communities are live the same week.

Almost certainly. If your relay opens on an authorized caller ID or an incoming SMS, we are compatible. Mighty Mule®, All-O-Matic®, Linear®, USAutomatic®, DoorKing® telephone entry with cellular, and most GSM callboxes all work.

Yes. Anywhere there is a relay we can drive, the same QR + phone-verified flow works — apartment lobby doors with a mag lock or electric strike, condo front doors, package rooms, garage entries. We always recommend a licensed locksmith or electrician for the physical wiring (fire-code nuances apply to mag locks), but once the relay is in place, the software side is identical to a gate.

Same platform. Each amenity becomes its own access point with its own QR sign and its own schedule (pool 8am–10pm, gym 5am–11pm, package room 24/7). Residents see all of them in one PWA; you configure schedules and per-resident allowlists once. Audit logs are unified across every access point.

Yes. Every package ships with a GateLink R1™ 4G cellular router — it works anywhere with cell coverage, no property WiFi needed. If you already have WiFi at the gate, you can also use a GateLink W1 relay for additional access points at minimal cost.

No problem. A Sure-Fi® wireless bridge carries the relay signal from the building to the gate without trenching — up to a mile through walls. You mount a GateLink W1 or E1 indoors, wire it to the Sure-Fi transmitter, and mount the Sure-Fi receiver at the gate. See our integrations page for details.

Yes. We connect to your existing MQTT broker over TLS with topic prefixes per gate, so GateMonitor becomes one more device on the same broker. Your maintenance team does not learn a new admin tool. See /integrations for the full list of supported configurations.

Three packages from $199/mo (GateMonitor) to $499/mo (SmartPath + LPR) per property. Each includes 1 gate, 1,000 tenants, cellular router, and signage. Add gates ($49/mo each), access points ($29/mo each), and tenants ($25/mo per 250 above 1,000) as you grow. One-time hardware cost from $1,495 to $2,995 depending on the package, or lease from $65/mo with $0 upfront. We can send you a 1-page board summary.

We import a CSV of authorized phone numbers, you send residents a pre-written welcome text from your dashboard, and they set up their guest-invite page in under a minute. The old callbox can stay live in parallel during the migration.

GateMonitor is not a callbox replacement — it is a faster lane that runs alongside it. Most communities keep the callbox as a fallback for the rare visitor with no phone or a dead battery. Pre-invited guests use the tap-to-open link pass, walk-ups with a phone scan the QR, and everyone else can still press the callbox button. Over time, the callbox handles fewer and fewer calls — but you decide when (or if) to retire it.

Click Deactivate. Their phone, their delivery codes, and any guest passes they sent stop working — at every gate, immediately. The event is logged with who deactivated and when.

Yes. Scheduled access is included with every property. Great for contractors (e.g. lawn care, 8am–5pm Tuesdays only) or amenity-only staff.

Property managers and admins. Residents only see their own activity and the guests they invited. Role-scoped by design.

The sign is non-electronic and the relay runs independently. If GateMonitor is ever unreachable (our SLA is 99.95% on Enterprise), your relay still opens for authorized callers.

Month-to-month by default. Annual terms available with a ~10% discount. Cancel any time; we export your data.

No. We target HOAs, gated communities, and managed residential. If you operate a regulated facility, we can scope a custom deployment on Enterprise but it is not our default.

Bring this to your next board meeting.

15 minutes with a real person. Walk-through of your exact relay, signs mocked for your community name, board-ready summary sent the same day.

Trademark notice. Brand names appear on this page solely to describe gate-operator and relay compatibility. All product and company names are trademarks™ or registered® trademarks of their respective holders. Use of these names does not imply any affiliation with, partnership with, certification by, or endorsement by their owners. GateMonitor is an independent product of Gate Monitor, LLC and is not affiliated with any of the third-party brands referenced.